Forms & Steps for PhD

More information on the forms below can be found in the Graduate HandbookThe order in which they are presented below represents how students should complete them, e.g., starting with Rotation Selection.

Forms

Rotation Selection

Beginning with the third week of the Fall term, participation in a formal laboratory rotation is required. Rotation schedules vary between subdivisions (see graduate handbook). Students in all areas of chemistry should submit a Rotation Selection Form, including at least three research groups with which they wish to rotate, to Graduate Academic Support.

The schedule for rotations will be posted on the Monday following the submission deadline (see Graduate Handbook), and rotations begin immediately.

Advisor Selection

After the end of the third rotation in Preparative, Biophysical, or Physical  Chemistry, each student completes an Advisor Selection Form, ranking their three preferred research groups, with the top lab ranked #1. It’s recommended that all students speak directly with the lab adviser ranked #1 during the days before the submission deadline. Any student having difficulty choosing a group at that time should immediately contact Graduate Academic Support or the Director of Graduate Studies.

2nd Year Graduate Qualifying Exam

The purpose of the qualifying (aka candidacy) examination is for the student to demonstrate: (i) a thorough understanding of the background and methods of their Ph.D. project; (ii) significant research progress that indicates the candidate will successfully complete a satisfactory dissertation within a reasonable length of time (4.5-6 years), even if the experimental work so far has not yet been productive in terms of publishable results; (iii) an ability to develop independent research ideas from first principles and literature study related to their Ph.D. project; and (iv) proficiency in communicating chemistry principles in both a written and oral format. These skills are essential to be an effective chemistry researcher, and the candidacy examination requires the student to exhibit aptitude in all of these areas. The candidacy examination should be completed before the last day of reading period in the spring semester of a student’s second year in the Ph.D. program, with timing details reached through consultation with their advisor.

2nd Year Graduate Qualifying Exam Form (Non-Biophysical)

2nd Year Graduate Qualifying Exam Form (for Biophysical)

Non-Credit Approval

Non-Credit Approval Form (coming soon)

Notification of Leave/Graduation

Before students leave the department, it is necessary to certify that all keys, books, laboratory equipment, and records have been returned and that the student’s research area has been cleaned and left free of hazards. Each student’s proper disposal of residual chemicals is required before departure because it is tremendously expensive to dispose of unknown chemicals. All students must also submit a Notification of Leave/Graduation to let the department know they are leaving and any future employment and contact information.

Other Forms

For forms not related to the department, like course enrollment and grading, please refer to the University Registrar’s Office Forms & Petitions.

Dissertation Submission

Instructions

The Graduate School has several detailed requirements for the thesis format, and students should consult such criteria before beginning to write the thesis.

Note, an oral thesis defense form is no longer required by the department for the final steps to obtain a Ph.D. 

Your committee’s written reader reports need to be submitted in the Yale GSAS Dissertation Progress Reporting Submission system no later than April 15 for May degrees and October 1 for December degrees.  

Yale GSAS Dissertation Submission Process (required documents and deadlines)
Yale Dissertation Format Guide (required)
Yale GSAS Dissertation Progress Reporting & Submission

Steps for Ph.D. Graduation

Information

Please refer to the Chemistry Graduation Check List for key instructions and deadlines.                     
Graduate School of Arts and Sciences Programs and Policies
University Registrar’s Webpage
Biophysics Training Grant
Degree Petition (En Route and Terminal)

25Live Room Reservation System                                                                                
Once a date and time have been established for a student’s candidacy exam, they should reserve a room using 25Live or, as appropriate, schedule a Zoom meeting.

Notification of Leave/Graduation                                                              
Before students leave the department, it is necessary to certify that all keys, books, laboratory equipment, and records have been returned and that the student’s research area has been cleaned and left free of hazards. Each student’s proper disposal of residual chemicals is required before departure because it is tremendously expensive to dispose of unknown chemicals. All students must also submit a Notification of Leave/Graduation to let the department know they are leaving and any future employment and contact information.

Degree Verification 
 
For verification of degree (transcripts) or verification letters for employers, please email the Graduate Registrar at claudia.schiavone@yale.edu. Be sure to include the contact information and email address for the intended recipient/s where the letter should be addressed.