More information on the forms below can be found in the Graduate Handbook. The order in which they are presented below represents how you should complete them, e.g., starting with Rotation Selection.
1. Rotation Selection
Beginning with the third week of the Fall term, participation in a formal laboratory rotation is required. Rotation schedules vary between subdivisions (see graduate handbook). Students in all areas of chemistry should submit a Rotation Selection Form, including at least three research groups with which they wish to rotate, to Graduate Academic Support.
The schedule for rotations will be posted on the Monday following the submission deadline (see Graduate Handbook), and rotations begin immediately.
2. Advisor Selection
After the end of the third rotation in Preparative, Biophysical, or Physical Chemistry, each student completes an Advisor Selection Form, ranking their three preferred research groups, with the top lab ranked #1. It’s recommended that you speak directly with the lab adviser ranked #1 during the days before the submission deadline.
If you have difficulty choosing a group at that time, you should immediately contact Graduate Academic Support or the Director of Graduate Studies.
3. 2nd Year Graduate Qualifying Exam
The purpose of the qualifying exam is for you to demonstrate skills outlined in the Graduate Handbook in both written and oral formats.
You should complete the candidacy exam before the last day of the spring semester reading period of your second year in the Ph.D. program, with timing details reached through consultation with your advisor.
Once approved by the committee, Academic Support assistants will advance to candidacy. An M.S. degree will be awarded in the following term.
2nd Year Graduate Qualifying Exam Form (all divisions)
4. 4th Year Independent Proposal
Part of being a Ph.D. chemist is the ability to devise, research, and defend new research directions. In order to provide training in this area, students are required to write and defend an independent research proposal after candidacy and before the end of the spring semester of their fourth year of graduate studies. The exact timing of the proposal will be determined by you and your research advisor in conjunction with the thesis committee.
5. Writing Dissertation
Send a copy of your dissertation to your advisor to review. Once they approve it, send a copy at least two weeks prior to thesis seminar to committee.
6. Steps for Ph.D. Graduation
Important: Download the Chemistry Graduation Check List for all key instructions and deadlines.
Note, an oral thesis defense committee form is no longer required by the department for the final steps to obtain a Ph.D.
25Live Room Reservation System
Once a date and time have been established for your thesis seminar, you should use the 25Live user guide to reserve a room using 25Live or, as appropriate, schedule a Zoom meeting.
Notification of Leave/Graduation
Notification of Graduation is seen as the formal notification to the department that you plan to submit a dissertation and graduate.
Therefore, notification deadlines are set by GSAS as February 15 for a May degree and September 1 for a December degree.
Before you leave the department, it is necessary to certify that all keys, books, laboratory equipment, and records have been returned and that your research area has been cleaned and left free of hazards. You must properly dispose of residual chemicals is required before departure because it is tremendously expensive to dispose of unknown chemicals. You must also submit a Notification of Leave/Graduation to let the department know you are leaving and any future employment and contact information.
You need to submit your dissertation through the Dissertation Progress Reporting and Submission no later than March 15 for May degrees and October 1 for December degrees.
Yale GSAS Dissertation Submission Process (required documents and deadlines)
For further assistance, refer to the FAQs and instructional video for Dissertation Progress Reporting and Submission.
For information about Commencement, including ordering regalia, visit Yale Commencement.
GSAS Forms, Petitions, & Policies
To find forms such as changing courses, enrollment, or grading, refer to the University Registrar’s Office’s Forms & Petitions. (Choose “Graduate Students” then “Apply.”)
GSAS - Programs and Policies
GSAS – Different Student Registration Statuses
University Registrar’s Webpage
For M.S. Terminal Degree
You need to petition for a master’s degree by completing this form by GSAS’s deadlines if you are not going to complete your Ph.D.
Additionally, you will need to submit a Change of Status form. The GSAS Dean’s Office will send an email outlining instruction on change of status, including any additional required actions.
You also must complete a Notification of Leave/Graduation to let the department know you are leaving and any future employment and contact information.
Before you leave the department, it is necessary to certify that all keys, books, laboratory equipment, and records have been returned and that your research area has been cleaned and left free of hazards. You must properly dispose of residual chemicals is required before departure because it is tremendously expensive to dispose of unknown chemicals.
Room Bookings & Academic Calendars
25Live Room Reservation System: to reserve a room in Chemistry or Yale campus buildings
25Live User Guide
Yale College (helpful for those teaching)